MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, October 5, 2026, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, October 2, 2026, prior to 9:00 am. in accordance with Title 25, §301-314 o.s.
Stinson called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Steve Stinson, Keith McClure, and Craig Fredrick. Also present were Rachelle McCaleb as Secretary and Penny Huff. Teleconferencing was enabled to comply with the Open Meetings Act.
Out of the commissioners Stinson, Fredrick and McClure used their signature stamps and hand signed as well. Treasurer Huff said a prayer and McClure led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
Grant County 4-H members were present for the BOCC meeting. Kennedy McReynolds read the Proclamation. McClure moved to approve October 4-10, 2026 as National 4-H Week. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Transfer of Appropriations. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Blanket Purchase Orders. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Purchase Orders and Travel Claims. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
2025-2026
Rural Fire-ST 2567 MYDER FIRE SUPPORT LLC 5656.00; 2626 MYDER FIRE SUPPORT LLC 4134.00.
2026-2027
AMB SVC-ST 1223 CITY OF POND CREEK-AMS SERV 6000.00; 1224 CITY OF POND CREEK-AMS SERV 6000.00; 1225 PIONEER TELEPHONE 50.00.
ASSR REV FEE 1197 XEROX CORP 121.36.
Donations -All County 1250 KIRKHAM MICHAEL & ASSOC. 22428.76; 1251 KIRKHAM MICHAEL & ASSOC. 22428.76.
ESA 990 LEO HERNANDEZ MOWING SERVICE 200.00.
Fair Board 1110 AMAZON CAPITAL SERVICES 142.15; 1245 BIAGGI, KATE SUSAN 72.96.
Fair Improve-ST 936 LUCKY DUCT HEATING AND AIR, LLC 2430.75; 1219 CITY OF POND CREEK 1794.53; 1226 PIONEER TELEPHONE 34.95; 1240 OK EMPLOYMENT SECURITY COMM 4.24.
General 104 COUNTY BUDGETING SERVICES, LLC 675.00; 705 UNIFIRST CORP 219.70; 739 M3
PUBLISHING LLC, MEDFORD PATRIOT STAR 1587.30; 835 TM CONSULTING INC. 1059.00; 988
ADVANCED WATER SOLUTIONS 26.55; 1023 ADVANCED WATER SOLUTIONS 68.60; 1025 AMAZON
(.:\PiTAL SERVICES 46.45; 1109 AMAZON CAPITAL SERVICES 9.99; 1199 ADVANCED WATER
SOLUTIONS 15.30; 1204 AMAZON CAPITAL SERVICES 59.98; 1207 AMAZON CAPITAL SERVICES 27.88;
1233 FRANKE, EMILY 753.46; 1235 NACO 450.00; 1241 OK EMPLOYMENT SECURITY COMM 1410.52;
1296 CITY OF MEDFORD 497.75; 1302 SUMMIT UTILITIES 243.94.
Health 465 NALLEY’S CLEANING SERVICE 1000.00; 769 GOTTSCH TERMITE & PEST CO. 85.00; 868 ADVANCED WATER SOLUTIONS 24.80; 1169 GOTTSCH TERMITE & PEST CO. 85.00.
Highway 725 KELLEY’S AUTO PARTS 918.19; 732 JAMES D & ZAILETTE 621.00; 736 FLAMING
AUTOMOTIVE 488.50; 978 AMAZON CAPITAL SERVICES 11.98; 1010 ATCO INTERNATIONAL 1825.55;
1059 FLEET FUELS LLC 569.84; 1092 AMAZON CAPITAL SERVICES 66.82; 1162 AMAZON CAPITAL
SERVICES 33.03; 1167 YELLOWHOUSE INC 273.61; 1174 ODOT/Comptroller 1227.42; 1175 RCB BANK
2076.01; 1184 ODOT/Comptroller 3042.26; 1185 RCB BANK 2076.01; 1186 ODOT/Comptroller 1976.24; 1187
SECURITY NATIONAL BANK 8328.76; 1188 SECURITY NATIONAL BANK 14116.32; 1211 YELLOWHOUSE
INC 5.90; 1215 SOUTHWEST TRUCK PARTS INC 270.38; 1216 LOCKE SUPPLY 213.72; 1217 ACE
HARDWARE 15.96; 1221 CITY OF POND CREEK 478.53; 1229 STINSON, STEVEN 353.55; 1242 OK
EMPLOYMENT SECURITY COMM 809.45; 1243 OK EMPLOYMENT SECURITY COMM 817.83; 1244 OK
EMPLOYMENT SECURITY COMM 662.22; 1248 YELLOWHOUSE INC 135.20; 1249 OKLAHOMA
OVERHEAD DOOR CO. 226.00; 1257 LOWES 493.92; 1261 HULL, JOSEPH R. 12.30; 1262 MEYERS,
LOGAN GENE 14.37; 1295 CITY OF MEDFORD 131.00; 1297 WAKITA UTILITY AUTH 123.45; 1300
SUMMIT UTILITIES 71.22; 1301 SUMMIT UTILITIES 54.58; 726 LITTLE Bs TWO LLC 544.88; 728 UNIFIRST
CORP 1024.26; 733 CINTAS FAS LOCKBOX 66.36; 735 UNIFIRST CORP 847.65; 1048 LEBEDA, V DEAN
917.70; 1049 LEBEDA, V DEAN 281.75; 1050 LEBEDA, V DEAN 193.20; 1052 HELENAAGRI-
ENTERPRISES LLC 1770.50; 1065 KIMBALL MIDWEST 911.09; 1106 KIMBALL MIDWEST 162.55; 1176
RCB BANK 2076.02; 1177 SECURITY NATIONAL BANK 1291.03; 1178 ODOT/Comptroller 3540.63; 1179 ODOT/Comptroller 2606.40; 1202 ANTHONY FARMERS COOPERATIVE ELEVATOR CO 1538.50; ROCK CORNERSTONE CRUSHING, LLC 21978.00; TIRES 1124 T & W TIRE LLC 2583.00; UNIFORMS 1239
UNIFIRST CORP 252.73.
Rural Fire-ST 745 FLAMING AUTOMOTIVE 99.00; 986 CRITICALCOMM 147.05; 1039 BOUND TREE
427.03.
Sheriff-ST 1247 OK DEPT OF PUBLIC SAFETY 423.00.
SH FUNDING ASST GRANT 924 RCB BANK 877.58.
SH Svc Fee 1088 BENE. KEITH COMPANY 671.77; 1205 AMAZON CAPITAL SERVICES 62.69.
Fredrick moved to approve minutes from the 09.28.2026 Regular BOCC minutes meeting. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Regular Payroll for Officers/ Employees for September, 2026 for disbursement in October, 2026. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Statutory Travel for Elected Officials for September, 2026 for disbursement in October, 2026. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
No action on discussion updated information Resolution 2026-163 and 2026-164: Per State Auditor’s Office and Sherri Schleffer – OSU: Accounts created for Grant Wind, LLC Road Use Agreements are accurate as Donation accounts.
Fredrick moved to approve OPEH&W Invoices for September, 2026: Retroactive Rate Increase – $6,076.90. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Notice to Bidder – Bid #2026-04: Purchase of used Tractor (01). Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Resolution 2026-165: New Account within the Donation Fund: Forkline Energy Storage LLC – Road Maintenance Repair Agreement – (02). McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve resolution 2026-166: Disposal – 40’ Pack Mule Bottom Dump Trailer (s/n ending: 00140) – (02). McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Resolution 2026-167: Disposal – 2009 Demming Pump (sin ending: 765234) –
(02). McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Resolution 2026-168: Disposal – 2001 Ford Pickup (s/n ending: 77645) – (01 ). Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve request for reimbursement – Election Board Secretary for September, 2026 –
$3,375.00. McClu1e seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Frredrick moved to approve request for reimbursement – District Attorney for September, 2026 – $278.51. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure stated 01- The District is hauling materials and grading. Business as usual.
Fredrick stated 02 – The District loaded and hauled scrap during the rainy weather. They are now mowing and grading.
Stinson stated 03 – The District is grading and mowing. They will start project on Grady Road on Tuesday. They will work 1 mile at a time starting at Red Hill Road and moving East. Road will be closed.
Stinson will attend class on Wednesday in Weatherford.
McCaleb thanked everyone for gelling in documentation early for the new payroll process. It is appreciated. There is a scheduled meeting for Wednesday, October 7, 2026, however 2 commissioners will be absent. Mccaleb will reach out to auditors for clarification on appropriations and having them signed if we have to cancel the BOCC meeting.
At 9:29 a.m. Fredrick moved to adjourn. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye: Motion carried.
Approved this 13th day of October, 2026.
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, OKLAHOMA
/s/__________________
Steve Stinson, Chair
Keith McClure, Vice-Chair
Craig A. Fredrick – Member
Kerstin Orcutt, 1st Deputy
Rachelle D. McCaleb, Couty Clerk
Attest:
SEAL
