MINUTES OF BOCC SPECIAL MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a Special meeting on Wednesday, July 1, 2026, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Monday, June 29, 2026, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Stinson called the meeting to order at 9:02 a.m. After roll call, a quorum was acknowledged. Present were Steve Stinson, Keith McClure, and Craig Fredrick. Also present were Rachelle McCaleb as Secretary and Penny Huff. Teleconferencing was enabled to comply with the Open Meetings Act.
Out of the commissioners Stinson, Fredrick and McClure used their signature stamps and hand signed as well.
Steve Stinson said a prayer and McClure led the flag salute.
Mccaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
Fredrick moved to approve Transfer of Appropriations. McClure seconded. Stinson -aye; McClure – aye; Fredrick-aye; Motion carried.
McClure moved to approve blanket purchase orders. Fredrick seconded. Stinson-aye; McClure- aye; Fredrick-aye; Motion carried.
McClure moved to approve purchase orders and travel claims. Fredrick seconded. Stinson -aye; McClure-aye; Fredrick- aye; Motion carried.
2025-2026
ASSR REV FEE 4021 XEROX CORP 111.02.
General 2126 BRACE BOOKS & MORE 500.00; 3595 STAPLES 209.97; 3718 WHEELER, MADELLINE
67.12; 3730 MID-WEST PRINTING CO 203.00; 3835 UNIFIRST CORP 141.97; 3860 STANDLEY
SYSTEMS LLC 67.40; 3868 ADVANCED WATER SOLUTIONS 11.25; 3892 TM CONSULTING INC.
1038.00; 3936 FRANKE, EMILY 1409.02; 4022 ADVANCED WATER SOLUTIONS 15.30; 4074 JENKINS
& PRICE -439.96; 4082 FARMERS GRAIN 8.98.
Health 3501 GOTTSCH TERMITE & PEST CO. 85.00; 3877 NORTHWEST SHREDDERS 25.00.
Highway 3831 CORNERSTONE CRUSHING, LLC 19637.60; 3934 RAILROAD YARD 16200.00; 3943
KIRBY- SMITH 173.93; 4020 AMAZON CAPITAL SERVICES 421.33; 4042 FILTER CARE OF
MISSOURI LLC 87.00; 4047 AMAZON CAPITAL SERVICES 390.83; 4055 FAIRBANK EQUIPMENT INC
695.16; 4078 AMAZON CAPITAL SERVICES 97.85; 4079 BRUCKNER TRUCK SALES INC 111.22;
4080 IRWIN TRAILER 234.00; 4097 FOUR JS TIRE SERVICE 500.00; 3641 HERITAGE CRYSTAL
CLEAN LLC 350.00; 3752 UNIFIRST CORP 786.36; 3763 FARMERS GRAIN 16946.42; 3768 MUNN
SUPPLY 37.20; 3772 CINTAS FAS LOCKBOX 48.62; 4057 ATWOODS 293.13; 4101 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 160.00; 4102 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 160.00; Computer 3994 APPRENTICE INFORMATION SYSTEMS 280.00; FUEL 3751 FARMERS
GRAIN 25000.00; SIGNS 3991 CED #8 332.20; SUPPLIES 3634 ONE UP ROOFING & EXTERIORS
LLP 2800.00.
Juv Dent 3926 CHARM-TEX 1637.90.
Rural Fire-ST 4100 ALFALFA ELECTRIC COOPERATIVE 370.00.
Sheriff-ST 3345 DAVISON FUELS & OIL LLC 1509.24; 3995 DAVISON FUELS & OIL LLC 1279.76.
SH FUNDING ASST GRANT 4103 IRVIN, TIM 150.08.
SH Svc Fee 3804 BEN E. KEITH COMPANY 1236.92; 4076 JENKINS & PRICE 69.69; 4099 OK DEPT OF PUBLIC SAFETY 429.00.
Fredrick moved to approve minutes from 06.22.2026 BOCC Regular Meeting and 06.26.2026 BOCC Special Meeting. McClure seconded. Stinson -aye; McClure-aye; Fredrick- aye; Motion carried.
ivK-Uu: e i-,-io·ved to accept all 6 month materials bids, Bid 2026-02. No action at this time until bid tabulation is available next week to award bids. Fredrick seconded. Stinson -aye; McClure -aye; Fredrick- aye; Motion carried.
Fredrick moved to approve Annual Resolutions for FY 2026-2027 as follows:
2026-85- Designation of Legal Publication
2026-86- Designation of Budget Maker
2026-87 -100% Money Movement of Estimate of Needs for Cash Funds from FY 25-26 to
FY 26-27. At this time only Resolution is approved. Final numbers for movement to be approved next week.
2026-88 -50% of the FY 2025-2026 Approved Estimate of Needs Moved to FY 2026-2027. 50% movement to be completed this week.
2026-103 -Investment of All Interest
2026-104 -Designation of County Depository Bank 2026-105 -Designation of all County Depository Banks 2026-106- Grant County Treasurer Investment Policy
2026-107 -AF3 Technical Solutions, LLC -Assessor’s Office
2026-112- Canadian County Juvenile Detention Center Contract
McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Resolution 2026-110: ACCO-SIG Property & Liability Insurance Renewal FY 26-27 – Grant County. Grant County to pay in (2) installments, due July, 2026 and January, 2027. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Resolution 2026-114: Surplus: 2019 CTS Belly Dump Trailer (s/n ending: 00145) – 01. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Resolution 2015-115: Surplus: 1996 Crane HC-TC-78-AB 30 Ton (s/n: 7DH1421) – 01. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Resolution 2026-116: Gottsch Termite & Pest Co Service Agreement FY 26-27 – Grant County. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Stinson moved to approve Resolution 2026-117: Grant County Health Dept. Contracts FY 26-27. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Stinson moved to approve Resolution 2026-133 – Surplus – Nugget Ice Maker (Inventory# F610-7) – County Clerk. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Stinson moved to approve Resolution 2026-134 – Disposal – Nugget Ice Maker (Inventory# F610-7)-County Clerk. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Permit #8-2026: City of Medford – waterline – 02. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Bridge Inspection Invoice No. 427404 – Grant County routine inspection. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve revocation of requisitioning officer Kolby Tebow – Lamont Fire Dept. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve designation of requisitioning officer Paul Shaw – Lamont Fire Dept. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure stated D1 – changing culvert on CR 980 today. Normal maintenance, grading, and mowing.
Fredrick stated 02 – clearing silt off areas for farmers. Changing tubes, grading, and patching up areas after the floods.
Stinson stated D3 – mowing and working on areas after the rains. They have cut the culverts on the Kremlin blacktop project, will remove, and replace. Commissioner Stinson is asking the people to be aware and respectful of projects taking place. People are not stopping or slowing down even with traffic signs i ;.112cc. One of the D3 F-150 trucks needs shocks and repairs from the storms, he does not want to fix the vehicle. Stinson called ACCO regarding salvaging vehicles. He has taken 3 bids, and someone will be by to pick up the vehicle on Tuesday. They will surplus and dispose of the item next week. They will be looking for a new pickup for the district.
New business: Commissioners discussed the districts mowing the courthouse lawn and using the district’s fuel cards for fuel for mowers. They will also make copies of shed keys for each district.
At 10:05 a.m. McClure moved to adjourn. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye: Motion carried.
Approved this 6th day of July, 2026.
BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, OKLAHOMA
Steve Stinson,
Chair
Craig A. Fredrick, – Member
Keith McClure – Vice Chair
Rachelle D. McCaleb,
County Clerk
attest
SEAL
