MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, April 28, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, April 11, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig Fredrick, Steve Stinson, and Keith McClure. Also present were Duane Thompson, Penny Huff and Rachelle D. McCaleb as Secretary. Lacy Reimer arrived at 9:21am. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson, Fredrick, and McClure used their signature stamps and hand signed as well.
Stinson said a prayer and McClure led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act. No comments from the public.
Duane Thompson discussed the upkeep of the Courthouse lawn and flowerbeds. He is very passionate about the community and it looking good. He would like to mow, edge and do weed eating, take care of flowerbeds, and trim trees. He does not have the proper equipment, so he would need to use what the county has available. He would be able to work on Tuesday, Thursday, or Saturdays. Mr. Thompson discussed with the Board if parts were needed and making sure gas was available at all times. Stinson included that in the past it took him approximately four hours to complete the mowing. The Commissioners have agreed to allow Mr. Thompson to do the mowing once and get back with them to discuss further pricing. At this time, a blanket PO has been requested for $1,000.00.
Stinson moved to approve Transfer of Appropriations. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Blanket Purchase Orders. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
At 9:30am Stinson moved to go to item (g) – Opening of Bid #2025-05 and Bid #2025-06. Fredrick seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to Approve and Award Bid #2025-05 Grant County Free Fair Board-Water Line Project for $4,725.00 and Bid #2025-06 Grant County Free Fair Board – Materials and Labor for Drainage Project for a $14,655.00 to SWC Plumbing. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
At 9:33am Stinson moved to go to item (d). McClure seconded. Fredrick- aye; Stinson – aye; McClure- aye; Motion carried.
Stinson moved to approve Purchase Orders and Travel Claim. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
2024-2025
AMB SVC-ST 3598 PIONEER TELEPHONE 203.94.
ASSR REV FEE 3586 XEROX CORP 141.61.
CBRI ROCK 3001 DOLESE 19742.06.
Fair Improve-ST 3139 FARMERS GRAIN 423.38; 3620 CHISHOLM BROADBAND 88.00.
General 482 OSU/AGEC CTP 40.00; 483 OSU/AGEC CTP 40.00; 2432 OSU/AGEC CTP 65.00;
2470 STANDLEY SYSTEMS LLC 223.56; 2548 STANDLEY SYSTEMS LLC 388.80; 2681 ACCO
95.00; 2806 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 126.00; 2849 OSU/AGEC CTP
65.00; 3083 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 42.00; 3187 OSU/AGEC CTP
65.00; 3255 CINTAS FAS LOCKBOX 76.86; 3299 FARMERS GRAIN 122.66; 3398 JENKINS &
PRICE 455.13; 3490 MARC 119.00; 3551 JENKINS & PRICE 415.00; 3567 RK BLACK INC. 65.90;
3583 AMAZON CAPITAL SERVICES 213.89; 3584 JENKINS & PRICE 24.30; 3593 AMAZON
CAPITAL SERVICES 37.82; 3594 FALCO ALARM CO. OF STILLWATER 263.00; 3609
APPRENTICE INFORMATION SYSTEMS 1765.00; 3621 CITY OF MEDFORD 189.50; 3626
FARMERS GRAIN 22.85; 3627 MCCALEB, RACHELLE D. 189.00; 3629 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 42.00; 3648 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 42.00; Highway 1069 OSU/AGEC CTP 40.00; 2678 ACCO 35.00; 2679 ACCO 70.00; 2680 ACCO 130.00; 3153 VISION ROLL OFF SERVICE 2227.40; 3230 ANTHONY FARMERS COOPERATIVE ELEVATOR CO 773.50; 3231 KELLEY’S AUTO PARTS 200.00; 3232 FARMERS GRAIN 8821.59;
3233 MUNN SUPPLY 54.25; 3234 UNIFIRST CORP 421.63; 3492 AMAZON CAPITAL SERVICES
17.80; 3524 FILTER CARE OF MISSOURI LLC 59.90; 3535 AMAZON CAPITAL SERVICES
643.49; 3546 AMAZON CAPITAL SERVICES 59.99; 3558 KELLPRO INC 594.00; 3565 KELLEY’S
AUTO PARTS 148.93; 3601 PIONEER TELEPHONE 140.64; 3603 CINTAS FAS LOCKBOX 54.90;
3604 STARR LUMBER COMPANY 587.32; 3622 CITY OF MEDFORD 100.50; 2237 LEBEDA, V
DEAN 336.38; 3235 SEELY, DOUGLAS R. 374.97; 3236 SEELY, ASHLEY N. 375.03; 3305
CINTAS FAS LOCKBOX 27.77; 3569 KIMBALL MIDWEST 290.00; 3595 KELLPRO INC 594.00;
FUEL 3209 FARMERS GRAIN 13759.36; PARTS 3589 YELLOWHOUSE INC 177.10; SIGNS 3624
CED #8 9.69; SUPPLIES 3527 YELLOWHOUSE INC 64.03; 3588 DOLLAR GENERAL 31.00; 3590 MUNN SUPPLY 223.91; TIRES 3537 SOUTHERN TIRE MART LLC 996.66;
Rural Fire-ST 1763 OFS, OKLAHOMA FORESTRY SERVICES, CFA REVOLV!NG FUND 3855.95; 3599 PIONEER TELEPHONE 116.08; 3608 SPIRIT ELECTRONIC COMMUNICATIONS 983.10.
SH FUNDING ASST GRANT 3215 BADGEANDWALLET.COM 179.40.
SH Svc Fee 3568 DIRECT TV 186.73.
McClure moved to approve the minutes from the 04-07-2025 BOCC Regular Meeting. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Fredrick moved to approve Permit #5-2025 – Kay Electric – 02) Electric·Line. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McCaleb discussed preventative maintenance with Slater Mechanical and the list of repairs needed that were justified on their first visit. McCaleb inquired about what the process is to approve repairs. McClure moved to approve a $2,000.00 limit on repairs. Fredrick seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried. If the repairs are an emergency, McCaleb is to call and discuss with Chair.
Stinson moved to approve designation of requisitioning office – Keith McClure – Emergency Services Association. Fredrick seconded. Fredrick – aye; Stinson – aye; McClure- aye; Motion carried.
McClure discussed District 1 is hauling shale and grading roads. On April 30th he is taking the team to Autry Tech for training g on underground utilities. They are working on normal maintenance.
Stinson discussed District 3 is grading rock roads. They had to retrieve a few tubes from ditches after the rain. They are hauling rock to the yard and doing things around the shop. He will attend the ACCO legislation committee meeting on Wednesday.
Fredrick discussed District 2 had several reports of collapsed culverts after the rain so tubes have been ordered. They are doing some maintenance at the shop. Almost complete with Osage project.
New Business:
McCaleb discussed she will sit in on a webinar on May 5th@ 11:00am regarding Opiod Funding.
McCaleb also discussed Oklahoma State Taxes reconciliation for 4th Quarter, 2024. These are for payroll taxes that have been withheld from the employee’s payroll, but the previous clerk did not go online to make the monthly payments. Total amount due is $18,833.00.
Stinson moved to approve the payment of $18,833.00 for State Taxes for 4th Quarter, 2024. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
At 10:04 a.m. McClure moved to adjourn. Stinson seconded. Fredrick – aye; Stinson – aye; McClure
– aye; Motion carried.
Approved this 5th day of May, 2025.
attest
BOARD OF COUNTY
COMMISSIONERS
GRANT COUNTY
OKLAHOMA
Craig A. Fredrick, Chair
Steve Stinson, Vice-Chair
Keith McClure, Member
ATTEST
SEAL
Rachelle D. McCaleb,
County Clerk
