MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, January 5, 2026, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, January 2, 2026, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Stinson called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Steve Stinson, Keith McClure, and Craig Fredrick. Also present were Rachelle McCaleb, Chris White with lnvex, Erika White, and Emily Franke – OSU Extension entered at 9:50am. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson, Fredrick, and McClure used their signature stamps and hand signed as well.
Stinson said a prayer and McClure led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
Conference call at 9:05am with Donnie Head (CED8) to discuss Department of Transportation Change Order form for Grant County Bridge Bundle. Total value for change order -$524,589.64. Donnie Head indicated Grant County should get this back from ODOT but no guarantees. It may take a couple of months to receive. McClure moved to approve Change Form. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Discussion with Chris White with lnvex mapping of districts. Pricing is per mile for the district. Pricing has gone up slightly due to software and maintenance. Commissioners have requested an updated quote with new contract information. Mr. White will send that to County Clerk sometime this week. Fredrick moved to approve a five year contract with an annual renewal to be reviewed and approved by ADA and BOCC. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to approve Transfer of Appropriations. Fredrick seconded. Stinson – aye; McClure
– aye; Fredrick – aye; Motion carried. Mccaleb indicated transfers were due to some county portion health insurance, retirement, and FICA withholdings were coming out of full-time salaries accounts for departments: County Clerk, General Government, Treasurer, Court Clerk, Sheriff.
McClure moved to approve Blanket Purchase Orders. Fredrick seconded. Stinson – aye; McClure –
aye; Fredrick – aye; Motion carried.
McClure moved to approve purchase orders and travel claims. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
2025-2026
AMB SVC-ST 1793 CITY OF POND CREEK-AMS SERV 10500.00; 2121 CITY OF POND CREEK-
AMB SERV 10500.00; 2129 PIONEER TELEPHONE 210.12; 2206 PIONEER TELEPHONE 50.00.
EMS 522-ST 1874 COMDATA INC 72.51.
Fair Improve-ST 1118 FARMERS GRAIN 56.64; 2142 CHISHOLM BROADBAND 88.00; 2163
CITY OF POND CREEK 853.06; 2205 PIONEER TELEPHONE 34.95.
General 1565 STANDLEY SYSTEMS LLC 250.43; 1641 DEARINGERS 31.50; 1666 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 1147.56; 1707 SLATER MECHANICAL 1504.81; 1826 UNIFIRST CORP 188.96; 1864 CINTAS FAS LOCKBOX 86.62; 1872 FARMERS GRAIN
77.82; 1965 ADVANCED WATER SOLUTIONS 15.30; 1978 TM CONSULTING INC. 1038.00; 2005
ADVANCED WATER SOLUTIONS 22.95; 2006 ADVANCED WATER SOLUTIONS 26.55; 2011
OSU/AGEC CTP 40.00; 2051 FARMERS GRAIN 19.29; 2078 AMAZON CAPITAL SERVICES
46.80; 2097 CODA 125.00; 2143 VERIZON WIRELESS 45.33; 2157 TASC 10625.00; 2158 TISDAL
& OHARA PLLC 575.00; 2160 FRANKE, EMILY 717.87; 2165 CITY OF MEDFORD 327.75; 2172 COUNTY BUDGETING SERVICES, LLC 650.00; 2199 COUNTY CLERKS & DEPUTIES ASSOCIATION OF OKLAHOMA 100.00.
Health-1877 WORKABLE PROGRAMS AND SYSTEMS, INC. 555.34; 1879 NORTHWEST SHREDDERS 25.00; 1891 CITY OF MEDFORD 55.00; 1893 SUMMIT UTILITIES 602.78; 1894
NALLEY’S CLEANING SERVICE 1000.00; 2019 ADVANCED WATER SOLUTIONS 9.50; 2049
JENKINS & PRICE 231.89; 2127 AMAZON CAPITAL SERVICES 180.31; 2148 AMAZON CAPITAL
SERVICES 66.60.
Highway 1577 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 35.00; 1982 APS FIRECO LLC
991.77; 1998 AMAZON CAPITAL SERVICES 100.03; 2122 BRUCKNER TRUCK SALES INC
1043.07; 2128 PIONEER TELEPHONE 179.29; 2144 VERIZON WIRELESS 80.66; 2145 VERIZON
WIRELESS 40.33; 2146 VERIZON WIRELESS 40.33; 2164 CITY OF POND CREEK 483.82; 2175
CITY OF MEDFORD 93.00; 2192 ODOT/Comptroller 3042.26; 2194 ODOT/Comptroller 1976.24;
2195 SECURITY NATIONAL BANK 8328.76; 2196 SECURITY NATIONAL BANK 14116.32; 2200
STINSON, STEVEN 143.92; 2212 WAKITA UTILITY AUTH 279.59; 899 INTEGRIS HEALTH
3643.00; 2012 PRAIRIE LAND PARTNERS INC 963.05; 2039 KIMBALL MIDWEST 280.32; 2056
YELLOWHOUSE INC 219.53; FUEL 1779 FARMERS GRAIN 14061.14; ROCK 1566 DOLESE
9708.30.
Law Library 4 ABELE, AMY 150.00.
Resale – Treasurer 20 ADVANCED WATER SOLUTIONS 32.45.
Rural Fire-ST 752 EARNHEART OIL & PROPANE 2193.02; 868 BANNER FIRE EQUIPMENT INC
?.!45.00; 1833 CRITICALCOMM 147.05; 2130 PIONEER TELEPHONE 117.65; 2131 CENTRAL
ENERGY PROPANE LLC 535.86; 2134 ALFALFA ELECTRIC COOPERATIVE 240.00.
SH FUNDING ASST GRANT 1719 THE SIGN SHACK 428.00; 1832 RCB BANK 877.58; 2135 ITOUCH BIOMETRICS LLC 1980.00.
McClure moved to approve minutes from 12.22.2025 BOCC Regular Meeting. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve request for reimbursement for Election Board Secretary for December, 2025 – $3,375.00. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve reimbursement for District Attorney for December, 2025 – $844.53. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to acknowledge Jail Report – December, 2025. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Resolution 2026-01 – County Officials and Employees Mileage Reimbursement. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Grant County Jail Inspection for 2026 scheduled for 01.20.2026.
Fair Board Elections – 2026 scheduled for: Filing period – February 9-13, 2026 and Election Day February 21, 2026 at County Barns.
McClure moved to formally accept resignation of Kaycee Evans and approve appointment of Matt Miller to Fair Board for District 1. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Fredrick moved to approve Cink Services and Stacy Electric Quote for installation of Fairgrounds sign and to use Fair Improvement Sales Tax account. BOCC also approved for Cink Services to check and replace ceiling tiles in Expo Building. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
No action at this time on No Carbon Capture Pipeline Information. County Clerk will work on Resolution for next meeting.
Fredrick moved to approve Woods County 911 Public Safety Answering Point Letter. McClure seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
McClure moved to acknowledge 2025 Annual Report District Attorney Council. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick – aye; Motion carried.
Emily Franke with OSU Extension presented Stakeholders Monthly Report for December, 2025. Emiiy will provide a monthly report to the BOCC for acknowledgement and any specific information will be presented.
Fredrick stated D2 – moving rock and shale, grading and cleaning out a county pick up. Normal maintenance. Experiment digging for new shale pit.
McClure stated D1 – mowing, grading, hauling rock and shale.
Stinson stated 03 – preparing for rock projects on Ellis and Grady Roads. They are filling holes on Redhill and Grady Roads with rock. Stinson will attend OPEH&W meeting this week. Business as usual. Pond Creek Post Office building should have had mold removed and other building maintenance completed the end of December and now awaiting inspection to re-open sometime in January, 2026.
New Business: County Clerk discussed notification from IRS received that penalties from Tax Period Dec. 2024 have been removed. An email has been sent inquiring about the total amount of penalties being removed. If payment has already been made, a refund should be received within 4-6 weeks.
At 10:23 a.m. McClure moved to adjourn. Fredrick seconded. Stinson – aye; McClure – aye; Fredrick
– aye; Motion carried.
Approved this 7th day of January, 2026
BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, OKLAHOMA
Craig A. Fredrick, Chair
Steve Stinson, Vice-Chair
Keith McClure – Member
Rachelle D. McCaleb,
County Clerk
attest
SEAL
