MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a special meeting on Monday, September 2, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday August 29, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig Fredrick, Steve Stinson, and Keith McClure. Also, present was Rachelle McCaleb and Penny Huff. Jim Shephard entered at 9:22am and Adrienne Hembree entered at 9:45am. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson, Fredrick, and McClure used their signature stamps and hand signed as well.
Stinson said a prayer and McClure led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act. There were no Transfer of Appropriations.
Stinson moved to approve Blanket Purchase Orders. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Purchase Orders and Travel Claims. Stinson seconded. Fredrick- aye; Stinson – aye; McClure – aye; Motion carried.
2024-2025
General 3444 EMBASSY SUITES NORMAN HOTEL & CONFERENCE 330.00.
Highway 3443 EMBASSY SUITES NORMAN HOTEL & CONFERENCE 1540.00; 3528 CED #81465.90.
2025-2026
AMB SVC-ST 829 CITY OF MEDFORD 69.97.
ASSR REV FEE 358 AF3 TECHNICAL SOLUTIONS 591.25.
CBRI 468 BURBANK MATERIALS, LLC 9994.34; 398 DOLESE 594.87.
EMS 522-ST 404 LEO HERNANDEZ MOWING SERVICE 1300.00; 476 HARMON’S ELECTRIC INC 658.55.
Fair Board 787 AMAZON CAPITAL SERVICES 35.48.
Fair Improve-ST 789 CHISHOLM BROADBAND 88.00; 841 CITY OF POND CREEK 1432.51; 864
DENSE MECHANICAL 1101.28.
General 390 CODA 125.00; 461 FARMERS GRAIN 49.05; 482 ADVANCED WATER SOLUTIONS
22.95; 579 TM CONSULTING INC. 1038.00; 586 SLATER MECHANICAL 332.00; 601 ADVANCED
WATER SOLUTIONS 26.55; 602 STANDLEY SYSTEMS LLC 41.40; 625 SLATER MECHANICAL
431.00; 705 JENKINS & PRICE 627.00; 776 AMAZON CAPITAL SERVICES 39.94; 795 DUSTYS LOCK & KEY 134.00; 799 NW DISTRICT CODA TREASURER, PENNY HUFF 90.00; 800 NW DISTRICT CODA TREASURER, PENNY HUFF 70.00; 836 NW DISTRICT CODA TREASURER, PENNY HUFF 90.00; 837 FRANKE, EMILY 1145.33.
Health 57 PITNEY BOWES INC 173.61; 300 CITY OF MEDFORD 86.68; 301 NALLEY’S CLEANING
SERVICE 1000.00; 616 NORTHWEST SHREDDERS 25.00; 617 ADVANCED WATER SOLUTIONS
17.15; 679 ROBERT MANDEVILL 110.00; 710 AMAZON CAPITAL SERVICES 192.25; 717 DENSE
MECHANICAL 208.00; 768 AMAZON CAPITAL SERVICES 22.00; 769 AMAZON CAPITAL SERVICES
77.29.
Highway 414 ANTHONY FARMERS COOPERATIVE ELEVATOR CO 265.00; 415 FARMERS GRAIN 15739.71; 416 KELLEY’S AUTO PARTS 1299.88; 417 MUNN SUPPLY 54.25; 419 SEELY, ASHLEY N.
190.59; 421 UNIFIRST CORP 748.85; 718 SOUTHWEST TRUCK PARTS INC 526.91; 764 AMAZON
CAPITAL SERVICES 299.60; 765 PRAIRIE LAND PARTNERS INC 360.43; 766 AMAZON CAPITAL
SERVICES 70.93; 778 BRUCKNER TRUCK SALES INC 134.94; 781 BRUCKNER TRUCK SALES INC
108.72; 783 OREILLY AUTO PARTS 145.87; 785 YELLOWHOUSE INC 618.74; 790 KELLEY’S AUTO
PARTS 300.84; 803 SECURITY NATIONAL BANK 1189.97; 806 SHATTUCK NATIONAL BANK 6186.41;
807 ARMSTRONG BANK 4833.91; 808 ANCHOR D BANK 8293.44; 811 RCB BANK 2076.01; 818 ANCHOR D BANK4553.34; 819 THE STOCK EXCHANGE BANK6258.72; 820 SECURITY NATIONAL BANK 7775.75; 823 SECURITY NATIONAL BANK 8328.76; 824 RCB BANK 2076.01; 834 NW DISTRICT CODA TREASURER, PENNY HUFF 45.00; 835 NW DISTRICT CODA TREASURER, PENNY HUFF 90.00; 420 SEELY, DOUGLAS R. 190.66; 422 ATWOODS 177.90; 430 UNIFIRST CORP 744.51;
439 EARNHEART CRESCENT LLC 237.30; 446 FARMERS GRAIN 15706.17; 451 MUNN SUPPLY
34.41; 452 UNIFIRST CORP 750.11; 532 CED #8 386.00; 644 CED #8 100.30; 732 KELLEY’S AUTO
PARTS 405.68; 737 BRUCKNER TRUCK SALES INC 329.22; 756 DOLESE 2366.34; 801 EARNHEART
CRESCENT LLC 376.25; 804 SHATTUCK NATIONAL BANK 4872.60; 805 SHATTUCK NATIONAL
BANK 1618.66; 812 ANCHOR D BANK 7134.53; 813 RCB BANK 2076.02; 814 SECURITY NATIONAL
BANK 1291.03; 817 SHATTUCK NATIONAL BANK 2452.17; FUEL 409 FARMERS GRAIN 14680.04; REPAIR 791 T & W TIRE LLC 1629.18; ROCK 378 DOLESE 14980.1O; SUPPLIES 707 F W ZALOUDEK
co 28.70.
Resale – Treasurer 6 LEO HERNANDEZ MOWING SERVICE 160.00; 7 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 2396.02; 8 ADVANCED WATER SOLUTIONS 32.45.
Rural Fire-ST 460 FARMERS GRAIN 208.23; 794 ALFALFA ELECTRIC COOPERATIVE 469.00; 830
CITY OF MEDFORD 69.97; 844 CRITICALCOMM 147.05.
At 9:28am Jim Shephard discussed road sign expenditures. According to resolution, BOCC is allowed to use last year’s allocated funds on road sign expenditures. Shephard stated money is allocated monthly so there would not be any money left from last year. Commissioners will work on how much each district will need for road signs and will put in a request to ESA – Shephard.
Stinson moved to approve minutes from 08.25.2025 BOCC Regular Meeting. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried
Stinson moved to approve Resolution 2025-169 – Surplus (03): 2020 JD 772G Grader (s/n ending: 6828), 2020 JD 772G Grader (s/n ending: 6841}, 2020 JD 772G Grader (s/n ending: 6846), 2023 JD 772G Grader (s/n ending: 6929), 2023 JD 772G Grader (s/n ending: 6950)
Resolution 2025-170 – Disposal (03): 2020 JD 772G Grader (s/n ending: 6828)
Resolution 2025-171 – Disposal (03) – 2020 JD 772G Grader (s/n ending: 6841)
Resolution 2025-172 – Disposal (03) – 2020 JD 772G Grader (s/n ending: 6846)
Resolution 2025-173 – Disposal (03) – 2023 JD 772G Grader (s/n ending: 6929)
Resolution 2025-174 – Disposal (03)- 2023 JD 772G Grader (s/n ending: 6950) McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Resolution 2025-175 – Donation from GC Outdoors, LLC to 03 – $1150.00. McClure seconded Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve request for reimbursement Election Board Secretary – August, 2025 –
$3375.00. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve request for reimbursement District Attorney – August, 2025 – $185.37. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure discussed changing elected officials locks on the doors. Penny Huff stated the State Auditor’s Office has indicated this could be a breach of security and we could start getting written up for this.
Terc me too many keys, and this is not secure. McClure will send an email to each office to see who would like to have their door re-keyed. Elected Official and Staff will have copies of keys and the Sheriff’s Office will have a copy as back up. Sheriff’s Office has a lock box to keep extra key in case of emergency. Stinson moved to have a purchase order for Dusty’s Lock & Key, McClure seconded.
Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to have re-testing of 3% friable sample done on church. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
BOCC will wait until next year to have Legal Shield Representative come out to speak with County Employees.
McClure discussed District 1 – normal maintenance, mowing, and hauling rock and shale. Stinson discussed District 3 – mowing and hauling rock and shale.
Fredrick discussed District 2 – mowing, hauling rock and grading.
New business: Correction to 08.18.2025 BOCC Minutes – Should state that BOCC for Grant County will apply for REAP Grant through NODA. We will send out bid packets for elevator modernization prior to submitting application.
At 10:12 a.m. McClure moved to adjourn. Stinson seconded. Fredrick – aye; Stinson – aye; Mc;::Clure – 2ye; Motion carried.
Approved this 8th day of September, 2025
BOARD OF COUNTY COMMISSIONERS
Caig A. Fredrick,
Chair
Steve Stinson, Vice-Chair
Keith McClure – Member
Rachelle D. McCaleb,
County Clerk
attest
SEAL
