MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, June 9, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday June 6, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig Fredrick, Steve Stinson, and Keith McClure. Also present was Rachelle D. McCaleb. Penny Huff entered at 1O:18am. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson, Fredrick, and McClure used their signature stamps and hand signed as well.
Stinson said a prayer and McClure led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
Stinson moved to approve Transfer of Appropriations. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Blanket Purchase Orders. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Purchase Orders and Travel Claims. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
2023-2024
General 3998 OASIS KWIK WASH 3.00.
2024-2025
911 Phone 4139 WOODS CO ENHANCED 911 13853.93.
AMB SVC-ST 3966 CITY OF MEDFORD 69.97; 4010 CITY OF POND CREEK-AMS SERV 10500.00; 4030 MENNEM INSURANCE AGENCY 573.00; 4041 CITY OF POND CREEK-AMS
SERV 10500.00; 4104 PIONEER TELEPHONE 50.75.
ASSR REV FEE 4020 XEROX CORP 140.65; 4051 CENTURY BUSINESS TECHNOLOGIES INC 19.98.
CBRI 2025 SHUTERRA LLC 5920.00.
EMS 522-ST 3782 COMDATA INC 179.99; 3903 AMAZON CAPITAL SERVICES 729.99.
Fair Board 3364 CZAPANSKY, LORETTA 1200.00.
Fair Improve-ST 3787 CULLIGAN OF ENID 60.00; 4100 CITY OF POND CREEK 578.40; 4106
PIONEER TELEPHONE 34.95; 4111 SUMMIT UTILITIES 127.41.
General 31 LEO HERNANDEZ MOWING SERVICE 330.00; 2258 STANDLEY SYSTEMS LLC 366.01; 3547 BANK OF AMERICA 1785.32; 3559 BIG D SPEED-O-MOT!VE LLC 200.00; 3566
GREAT SALT PLAINS HEALTH 60.00; 3570 MCCALEB, RACHELLE D. 124.60; 3649
THOMPSON-JONES, DUANE 700.00; 3655 ADVANCED WATER SOLUTIONS 26.55; 3657 ADVANCED WATER SOLUTIONS 38.25; 3735 COUNTY BUDGETING SERVICES, LLC 65a0.00; 3800 BANK OF AMERICA 54.56; 3809 BANK OF AMERICA 15.99; 3854 BANK OF AMERICA
20.80; 3855 BANK OF AMERICA 75.02; 3905 JACKS OUTDOOR POWER EQUIPMENT 57.46;
3949 AMAZON CAPITAL SERVICES 80.51; 3950 BIG D SPEED-O-MOTIVE LLC 225.00; 3955
MERRIFIELD OFFICE SUPPLY 57.82; 3956 ADVANCED WATER SOLUTIONS 15.30; 3960
SLATER MECHANICAL 1129.00; 3988 GREAT SALT PLAINS HEALTH 20.00; 4003 FOUR JS
TIRE SERVICE 461.08; 4005 AMAZON CAPITAL SERVICES 3728.20; 4012 AMAZON CAPITAL
SERVICES 239.94; 4013 FARMERS GRAIN 9.48; 4023 FRANKE, EMILY 618.58; 4033 FARMERS
GRAIN 22.59; 4034 AMAZON CAPITAL SERVICES 76.76; 4036 AMAZON CAPITAL SERVICES
61.50; 4037 JENKINS & PRICE 71.51; 4038 BANK OF AMERICA 10.40; 4042 RK BLACK INC.
134.73; 4043 RELX INC OBA LEXIS NEXIS 104.00; 4058 AMAZON CAPITAL SERVICES 25.49;
4095 VERIZON WIRELESS 48.32; 4107 SUMMIT UTILITIES 59.79; 4113 SUMMIT UTILITIES
198.86; 4132 UNITED STATES TREASURY 1593.61; 4133 CRIPE, LORI M. 182.00; 4143
KANOKLA 105.00; 4146 OASIS KWIK WASH 9.00.
Health 3825 SUMMIT UTILITIES 321.13.
Highway 3451 INTEGRIS BASS OCCUPATIONAL MEDICINE 135.00; 3617 FLAMING
AUTOMOTIVE 625.94; 3845 BANK OF AMERICA 45.96; 3886 MUNN SUPPLY 492.45; 3932
ODOT/Comptroller 1385.60; 3933 ODOT/Comptroller 1227.42; 3934 RCB BANK 2076.01; 3944
ODOT/Comptroller 1976.24; 3945 ODOT/Comptroller 3042.26; 3948 RCB BANK 2076.01; 3980
AMAZON CAPITAL SERVICES 66.24; 3991 FILTER CARE OF MISSOURI LLC 306.25; 4004
EARNHEART SUPPLY LLC 398.40; 4052 P&K EQUIPMENT 25.52; 4096 VERIZON WIRELESS
92.63; 4097 VERIZON WIRELESS 43.32; 4098 VERIZON WIRELESS 43.32; 4102 CITY OF POND
CREEK 315.40; 4103 WAKITA UTILITY AUTH 76.58; 4108 SUMMIT UTILITIES 67.19; 4110
SUMMIT UTILITIES 109.48; 4140 OG&E 51.31; 2827 OSU/AGEC CTP 30.00; 3043 OSU/AGEC
CTP 65.00; 3616 UNIFIRST CORP 733.16; 3643 KELLEY’S AUTO PARTS 436.45; 3885 DOLESE
8274.94; 3936 RCB BANK 2076.02; 3938 ODOT/Comptroller 3540.63; 3939 ODOT/Comptroller
2606.40; 3999 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 88.00; 4044 LOWES 110.61;
4053 LOWES 169.60; POSTAGE 4056 USPS – POND CREEK 72.00; UTILITIES 3951 BANK OF
AMERICA 90.00.
Resale – Treasurer 30 ADVANCED WATER SOLUTIONS 32.45; 32 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 572.79.
Rural Fire-ST 1838 BANNER FIRE EQUIPMENT INC 6286.00; 3135 FLAMING AUTOMOTIVE
16.49; 3481 FARMERS GRAIN 119.82; 3489 SPIRIT ELECTRONIC COMMUNICATIONS 4953.90;
3511 KELLEY’S AUTO PARTS 989.68; 3724 KELLEY’S AUTO PARTS 139.99; 3789 KELLEY’S
AUTO PARTS 105.81; 3817 BANNER FIRE EQUIPMENT INC 465.00; 3963 CITY OF MEDFORD
69.97; 4099 ANDYS DISPOSAL 50.00; 4105 PIONEER TELEPHONE 49.46; 4109 SUMMIT
UTILITIES 56.89; 4136 CRITICALCOMM 147.05.
SH FUNDING ASST GRANT 3320 APPRENTICE INFORMATION SYSTEMS 545.00.
SH Svc Fee 3840 ADVANCED WATER SOLUTIONS 80.10.
McClure moved to approve minutes from 06.02.2025 and 06.05.2025 Regular BOCC Meetings. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Notice to Bidder Bid #2025-08 Six Month Materials bid for July 1, 2025 through December 31, 2025. McClure seconded. Fredrick- aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to acknowledge Jail Report – May 2025. Stinson seconded. Fredrick- aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Resolution 2025-91 Grant County Travel Policy Update. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Annual Resolutions for FY 25-26 as follows:
2025-99 Investment of All Interest
2025-142 Investment Policy
2025-100 Random Drug Testing
2025-101 Designation of County Depository Bank 2025-102 Designation of all County depository Banks 2025-103 Designation of Legal Publication
2025-104 Designation of Budget Maker
2025-106 50% Temporary Appropriations of Budgeted Funds
2025-140 ODOT Lease/ Purchase Agreement
Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Resolution 2025-138 – Use Tax Funds – Courthouse Elevator Repairs and Jail Infrastructure Repairs. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Resolution 2025-141 -Annual Renewal of Lease/ Purchase Agreement for FY-25-26. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Bank of America – P Card for May, 2025 – $2,134.05. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
No action taken on review of Ambulance Service Agreement with Miller EMS, City of Pond Creek, and Grant County Board of County Commissioners.
McClure moved to approve letter to 522 Ambulance Board of Trustees. Stinson seconded. Fredrick
– aye; Stinson – aye; McClure – aye; Motion carried.
No action taken on information provided on Cintas Agreement.
McClure moved to approve Officer’s Monthly Report for May, 2025 (Officer’s Monthly Report for May, 2025 (County Clerk, District Attorney, Election Board, Court Clerk, County Treasurer, County Sheriff, County Assessor, Health Department) – All Subject to Audit. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Court Clerk Records Management and Preservation Monthly Report – May, 2025 – Reconciled Balance $12,976.69. McClure seconded. Fredrick- aye; Stinson – aye; McClure – aye; Motion carried.
At 10:08 Stinson moved to recess for 15 minutes and to return at 10:25am. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
At 10:22a.m. Stinson moved to come back into session. McClure seconded.. Fredrick- aye; Stinson – aye; McClure – aye; Motion carried.
Penny Huff discussed property that has been acquired from previous re-sales. There are two properties (1.5 acre lots -E/2 of Lot 1 Blk 39 and Lot 3 Block 61)) in Pond Creek that have been being mowed and taken care of by Pond Creek. Pond Creek has inquired about purchasing or being given this property by the BOCC. One of these properties have access to Pond Creek’s water supply. After reviewing with the State Auditor’s Office, BOCC is able to deed property to municipalities. BOCC will surplus property and deed the property to City of Pond Creek.
McClure discussed D1 is working on culverts being washed out and shoulders washed away.
Stinson discussed D3 is hauling rock and putting up signs. Discussed removing trees on Trenton Road and waiting on things to dry out.
Fredrick discussed D2 assessing damage from rain, ordering tubes, and waiting to replace tubing. s.
No new business – will get quote from Cink Services to build up concrete at the end of the sidewalk in the front of courthouse where water pools.
At 10:30a.m. McClure moved to adjourn. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Approved this 16th day of June, 2025
BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, OKLAHOMA
SEAL
ATTEST
/s/ Craig A Fredrick,
Chairman
/s/ Steve Stinson, Vice-Chairman
/s/ Keith McClure, Member
/s/ Rachelle D McCaleb,
County Clerk
