MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, April 21, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, April 11, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig Fredrick, Steve Stinson, and Keith McClure. Also present were Paul Houle and Rachelle D. McCaleb as Secretary. Penny Huff arrived at 9:14 am. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson and Fredrick used their signature stamps and hand signed as well.
Stinson said a prayer and McClure led the flag salute.
Mcçaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act. No comments from the public.
Paul House with Cintas Uniform Company presented information on uniform options for district employees. Cintas has partnered with Carhartt. Some benefits include no up-front charges, more durability, no cost for emblem, no cost for replacement, no service charging and would save around
$25/ week. Service Agreement is for 3-5 years, but the contract could include a 1 year addendum that would be reviewed yearly. Commissioners will discuss with employees; Paul Houle will work on contract addendum for District Attorney to review and will follow up next week.
There were no Transfer of Appropriations.
Stinson moved to approve Blanket Purchase Orders. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye: Motion carried.
Stinson moved to approve Purchase Orders and Travel Claim. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
2024-2025
AMB SVC-ST 3472 LITTLE Bs TWO LLC 293.40.
CBRI 3099 RAILROAD YARD 12770.40.
Donations -All County ROCK 3464 DOLESE 3487.22.
Fair Improve-ST 3196 PRESTO-X PEST CONTROL 237.60.
General 380 OSU/AGEC CTP 65.00; 474 OSU/AGEC CTP 30.00; 475 OSU/AGEC CTP 30.00;
2618 HUFF, PENNY 428.85; 2645 BANK OF AMERICA 129.00; 2730 BANK OF AMERICA
1784.83; 2851 OSU/AGEC CTP 65.00; 2885 BANK OF AMERICA 94.99; 2886 BANK OF AMERICA
94.99; 2887 BANK OF AMERICA 94.99; 2888 BANK OF AMERICA 94.99; 2924 BANK OF
AMERICA 15.99; 3097 BANK OF AMERICA 26.00; 3103 XEROX CORP 121.81; 3122 M3
PUBLISHING LLC, MEDFORD PATRIOT STAR 850.22; 3197 BANK OF AMERICA 10.40; 3210 UNIFIRST CORP 134.66; 3404 COUNTY CLERKS & DEPUTIES ASSOCIATION OF OKLAHOMA 498.00; 3485 AMAZON CAPITAL SERVICES 35.80; 3506 OKLAHOMA COOPERATIVE
EXTENSION SERVICE, SUSAN NOTEWARE 350.00; 3530 STACY ELECTRIC 3540.24; 3540
FARMERS GRAIN 14.05; 3543 MCCALEB, RACHELLE D. 229.60; 3548 BANK OF AMERICA
11.82; 3573 D.A.L. SECURITY LLC 42.00; 3582 HUFF, PENNY 37.22;
Health 2918 OK STATE DEPT. OF HEALTH 4769.61; 3101 NORTHWEST PLUMBING & MECHAN:CAL INC 193.28; 3118 AT&T MOBILITY 100.92; 3158 CDW GOVERNMENT 3816.30.
Highway 301 OSU/AGEC CTP 65.00; 1067 OSU/AGEC CTP 65.00; 1840 EMBASSY SUITES
NORMAN HOTEL & CONFERENCE 330.00; 2962 BANK OF AMERICA 110.00; 3174 BANK OF
AMERICA 95.00; 3175 BANK OF AMERICA 95.00; 3183 BANK OF AMERICA 95.00; 3189 BANK
OF AMERICA 695.42; 3285 RCB BANK 2076.01; 3298 RCB BANK 2076.01; 3363 DUB ROSS
COMPANY INC 4174.08; 3488 SOUTHWEST TRUCK PARTS INC 146.06; 3505 SERVICE
OKLAHOMA 14.00; 3516 KELLEY’S AUTO PARTS 574.68; 3523 YELLOWHOUSE INC 359.27;
3536 EARNHEART CRESCENT LLC 434.30; 3549 KELLPRO INC 465.00; 3560 P&K EQUIPMENT
149.50; 2943 ATWOODS 42.82; 2948 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00;
2949 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00; 2953 UNIF!.RST CORP 857.40;
2990 STACY ELECTRIC 1270.92; 3188 DUB ROSS COMPANY INC 5300.80; 3213 DOLESE
19907.70; 3226 HERITAGE CRYSTAL CLEAN LLC 312.79; 3258 FOUR JS TIRE SERVICE
1260.50; 3287 RCB BANK2076.02; 3307 FARMERS GRAIN 14792.18; 3312 MUNN SUPPLY
34.41; 3383 CED#8 22.12; 3473 ERIC PHARMACY 105.00; 3482 SOUTHWEST TRUCK PARTS
INC 115.35; 3532 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 42.00; 3544 CRIPE,
JENNIFER 59.21; 3554 FREDRICK, CRAIG 45.64; GRADER BLADES 3465 WARREN CAT INC
2788.30;
Rural Fire-ST 2493 SPIRIT ELECTRONIC COMMUNICATIONS 1991.20; 2524 SPIRIT
ELECTRONIC COMMUNICATIONS 7762.37; 3529 PIONEER TELEPHONE 64.46; 3539 MUNN
SUPPLY 34.41.
SH Svc Fee 3507 DIGI SECURITY SYSTEMS LLC 49.00; 3514 OG&E 64.46.
McClure moved to approve the minutes from the 04-07-2025 BOCC Regular Meeting. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Stinson moved to approve Bank of America – P-Card for March, 2025 – $3,448.42. McClure seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McCaleb discussed OPEH&W Health Insurance has been scheduled for presentations on May 14, 2025 at 2pm and 4:30pm in the Grant County Courtroom. Benefits and insurance coverages will be reviewed.
McCaleb discussed Catapult Health has been scheduled for the Health Fair on June 10, 2025 from 8am – 3:15pm at the District 2 Shop. Catapult will create a flyer specific to Grant County to be sent out to Employees and City of Pond Creek. We will need 25 participants. Employees will sign up for a time and Catapult will be able to send text messages as a reminder. Once the Clinic portion is complete, the employee will be sent information to schedule a virtual consult with a Catapult Nurse Practitioner. Results can be sent to PCP if requested.
Stinson moved to approve P-Card documentation for D3 Paul Mathews – Amount $5,000.00. Fredrick seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
McClure moved to approve Notice to Bidder #2025-07 Medford Fire Department – Custom Brush Rig Bed/ Accessories. Stinson seconded. Fredrick – aye; Stinson – aye; McClure – aye; Motion carried.
Mccaleb discussed Estimate of Needs have been sent out to Elected Officials for FY25-26 with a due date of June 1, 2025.
Discussion on Grant County Courthouse elevator and the need to upgrade. Possibly need to upgrade the electronics and control panels of the elevator. County could use Building Contingency funds and possibly monies collected in the Use Tax account. Huff suggested earmarking the funds if that is what was determined.
Discussion and reviewed options submitted for new logos on county vehicles. Logo should represent things Grant County is known for; it is not like a State Seal. Would like the logo to be black and white and discussed no cross on the logo. No action taken at this time as other suggestions were made.
McClure reported that District 1 is working on a quarter mile of shale on Jefferson Road to haul. They are watching out for holes since the recent rain. They had to pull an Alfalfa City Electric employee out of the ditch over the weekend.
Stinson reported that District 3 is working on a cost analysis on 1 mile road on CR 132 and Hawley. Will possibly do a chip seal on Trenton Road. They have drainage issues on Kremlin blacktop.
They are close to starting work on Grady Road.
Fredrick reported District 2 is almost finished with rock project on Osage Road. Moving to another 2 mile stretch on CR 1030. CR 1030 and Johnston Road ready for bridge construction crew. They are getting ready to start mowing.
No New Business to discuss.
At 10:25 a.m. McClure moved to adjourn. Stinson seconded. Fredrick – aye; Stinson – aye; McClure
– aye; Motion carried.
Approved this 28th day of April, 2025
attest
BOARD OF COUNTY
COMMISSIONERS
GRANT COUNTY
OKLAHOMA
Craig A. Fredrick, Chair
Steve Stinson, Vice-Chair
Keith McClure, Member
ATTEST
SEAL
Rachelle D. McCaleb,
County Clerk
